Posted on September 18, 2015.
Under administrative direction, assists the Deputy City Librarian and performs highly responsible administrative duties related to library functions; plans and oversees major library division activities including, but not limited to, Adult and Children’s Services; Media and Technical Services; and/or, Literacy Services and the Technology Center. Assists the Director of Library and Community Services and the Deputy City Librarian in planning, organizing, and coordinating assigned activities with other departments, community agencies, support groups and the general public. Supervises mid-management and technical staff in various classifications as assigned.
Assumes management responsibility for system-wide service and functional areas of the Library. Plans, supervises, administers, coordinates, and evaluates the delivery of system-wide services and programs for assigned areas of responsibility.
Assumes responsibility for and directs the overall operations of assigned services, activities, and divisions for system-wide collection development, budget, facilities, space planning, services, and programming in multiple program areas.
Participates in the analysis, development, and implementation of strategic goals, objectives, work standards, work flow projects, and priorities.
Serves as a member of the Library’s management team.
Assures alignment of division-level goals and objectives with overarching Library and City goals.
Directs, coordinates and reviews the work plan for assigned professional, paraprofessional and clerical library staff and volunteers; assigns work activities and projects; monitors work flow; reviews and evaluates work products, methods and procedures. Reviews and participates in the resolution of personnel matters.
Meets with staff to identify and resolve problems and issues and identifies opportunities for improving service delivery methods, policy and operating procedures.
Participates in the development and administration of assigned program budget; forecasts, and identifies funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures within designated budgets and recommends adjustments as necessary.
Assists in applying for outside funding for library programs; gathers appropriate information; prepares applications for library services, materials, and program grants.
Assists in developing bid specifications for materials, equipment and/or services; administers assigned contracts; supervises the ordering of library equipment.
Assists with planning for the operation and maintenance of the Library’s automation system and related computer equipment; analyzes and evaluates usage of electronic services and provides recommendations for future needs.
Conducts a variety of studies and investigations; oversees and participates in the production and delivery of operations manuals, staff reports, studies, statistical reports, memoranda, and correspondence. Analyzes demographic data for staff reports.
Participates in public information programs regarding Library services; participates in the development of marketing plans; assists in representing the Library to other City departments, the community, and professional organizations; prepares press releases; advocates the importance of the Library and its effectiveness in helping individuals, families, and other organization through collaborative programs and projects.
Serves as staff liaison and represents the Library to various groups, meetings and committees as assigned. Establishes and maintains community partnerships with service organizations and agencies serving the community. Coordinates assigned activities with those of other divisions in the Library and Community Services Department and outside agencies and organizations.
Prepares and presents staff reports and other necessary correspondence as requested; attends and participates in professional group meetings; stays abreast of new trends and innovations in the field of library science; monitors developments related to library operations and technology; evaluates the impact of new developments and recommends improvements to existing programs and procedures.
Assists in addressing safety and security issues to ensure a safe and healthy environment for community and employees.
Responds to and resolves citizen inquires and complaints.
Serves as Deputy City Librarian as needed.
Performs related duties as required.
Operational characteristics, services, and activities of a modern library.
Principles and practices of library organization, system development, and service delivery.
Principles and practices of organizational management.
Principles and practices of program development and administration.
Principles and practices of budget preparation and administration.
Public library funding sources and fundraising techniques.
Principles and practices of grant writing.
Principles of supervision, training, and performance evaluation.
Pertinent local laws, codes, regulations, and those of professional organizations such as the American Library Association (ALA) and the California Library Association (CLA).
Library facilities and space planning principles and techniques.
Advanced principles and practices of library science including collection development principles and strategies and programming.
Library automation principles and practices including technological trends and hardware and software systems as applied to library activities.
Customer service, public relations, and outreach methods and techniques.
Community needs and interests and their relationship to library materials and services.
Oversee and participate in the management of assigned service areas of the Escondido Public Library.
Supervise, direct, and coordinate the work of professional and technical library staff.
Select, train, and evaluate staff.
Participate in the development and administration of goals, objectives, and procedures for assigned service areas.
Research, analyze, and evaluate new service delivery methods and techniques.
Prepare and administer major library division budgets.
Conduct accurate and thorough research and prepare clear and concise administrative and financial reports.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
Analyze, assess, and address community needs related to the Library and recommend plans for modifying or extending library services, programs, and activities to meet community needs and requirements.
Facilitate, develop, and work with groups to create partnerships and coalitions.
Assist in developing and coordinating library projects.
Operate modern office equipment including computer hardware and software related to office and library management systems.
Prepare effective public relations and publicity materials for media and community publications.
Effectively present information and respond to questions from board, committee, and commission members, outside groups and organizations, and the general public.
Exercise independent judgment within established policy guidelines.
Demonstrate an awareness and appreciation of the cultural diversity of the community.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.