Archive | Employment

Library Services Specialist III, Library and Information Access — SDSU, San Diego, CA

Position Information:  Full-time, permanent (probationary) position.

Special Collections and University Archives library service specialists support subject librarians in a wide range of collection development and management activities for Special Collections and University Archives including such areas as acquisitions, organizing, processing, collection retrieval, and basic patron information and reference support; physically maintain Special Collections and University Archives; and work with librarians to develop and maintain physical, visual and Web-based displays related to the collection.

Under the general direction of the assistant head, Special Collections and University Archives, develops finding aids, curates and mounts exhibits, and participates in preservation activities. The incumbent also answers informational questions at the Special Collections reference desk. In addition, this position serves the general needs of the department of Special Collections and University Archives through storage maintenance, and provides backup support to the unit’s LSS II.

Salary Range
Anticipated Hiring Salary Range: $3,371 – $3,540 per month (CSU Classification Salary Range: $3,371 – $5,666 per month). The competitive salary is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.


Collection Processing
• Assesses, intellectually arranges, and organizes archival collections in a logical order according to archival standards
• Physically processes archival collections and determines preservation needs
• Intellectually describes the collection and its contents and develops and writes finding aids
• Supervises and revises the work of student assistants on physical processing and entry of finding aids into Archon, the library’s online finding aid database
• Inputs, maintains and updates finished, revised finding aids into Archon
• Participates with other unit members in ongoing collection preservation activities, including monitoring temperature and humidity and physical condition of materials
Public Service
• Provides informational assistance to Special Collections and University Archives users, referring to librarians when appropriate
• Screens new research requests to determine if their needs are best met through Special Collections or by referral to another library unit or service such as Circuit, interlibrary loan or full-text online resources
• Registers new users of Special Collections and University Archives, introducing them to both the collections and unit policies and procedures
• Prepares materials from the collection for use by patrons who have made telephone and/or email appointments
• Trains patrons on duplication procedures and the use of the Bookeye scanner
• Informs patrons of basic copyright regulations, referring to librarians when appropriate
• Retrieves materials from closed stacks or directs student assistants in retrieving materials
• Enforces Special Collections security regulations
• Facilitates public relations between the unit’s potential donors including Friends of the Library
• Works closely with the Head and Assistant Head, Special Collections and University Archives to foster a service-orientated culture among staff and student assistants
• Assists in supervision of student assistants in the unit

Exhibit Development
• Assists with development of concepts and plans for library exhibits in consultation with librarians and staff
• Assists with the research and selection of materials
• Creates custom mounts for original and rare materials
• Installs or leads the installation of library exhibits
• De-installs library exhibits and creates an inventory of exhibit items for future use
• Facilitates loan of materials and resources for exhibits to outside departments and other institutions when necessary; coordinates and manages loans of materials from private donors
• Coordinates with Digital Projects the digitization of materials for online exhibits
• Contributes to the development and maintenance of the Special Collections and University Archives Website
Collection Management
• Assists with the accessioning of new archival collections
• Manages and maintains the records and manuscript holdings in storage areas
• Rectifies location discrepancies in the holdings inventory and the Finding Aid Database
• Organizes, maintains, and updates shelving locations in storage areas in order to maximize space
• Organizes and maintains vertical shelving and flat files
Unit Administration and Other Duties as Assigned
• Assists with the management of the unit’s supplies
• Reviews PAC records created by cataloging for new Special Collections and University Archives items, alerting cataloging to any discrepancies between holdings and their records
• Assists in leading student assistants, including hiring and training
• Maintains, updates, and creates new pages for the departmental website and researches and writes blog posts for the departmental blog
• Performs other duties as assigned
• Knowledge, Skills & Abilities
• Thorough knowledge of and ability to interpret overall library policies and procedures.
• In-depth knowledge of library operations, policies, and procedures pertaining to assigned functional area, including a solid understanding of individual work functions and the ability to adapt work procedures.
• Working knowledge of library collection and its organization, as well as classification schemes.
• Thorough knowledge of external on-line databases, system and resources.
• Thorough knowledge of institution and library’s policies and practices associated with the ethical use of and access to library and on-line resources.
• Working knowledge of national standards pertaining to library operations.
• Thorough knowledge of institutional standards pertaining to copyright and intellectual property protection and the ability to interpret and apply them, as well as explain them to patrons, to ensure compliance.
• Thorough knowledge of all aspects of lead work direction including assisting in employee selection, training employees in new work procedures, assigning work, organizing work flow and establishing priorities, reviewing work, providing input to performance evaluations and promoting teamwork to optimize effectiveness.
• Ability to work under minimal supervision to perform assigned work.
• Ability to perform complex on-line searches.
• Ability to work within a diverse environment and be service-oriented in working with patrons and other library staff, including the ability to establish and maintain effective working relationships within and outside the library.
• Expert ability to use library automated system(s), especially subsystem(s) pertaining to the functional area, including database maintenance.
• Ability to investigate and research more complex problems, including analyzing and interpreting information.
• Strong written and verbal communication skills to be able to prepare internal library reports and written and visual presentations on library resources and present them to library patrons, including students.
• Strong communication and interpretive skills to be able to interview patrons regarding their information needs and guide them in the use of more complex library and on-line resources.
• Strong organizational skills to oversee and lead work flow in assigned area.

Experience and Education 
Incumbents at this level perform more complex or specialized technical and paraprofessional library duties to support daily library operations and/or programs. They typically possess a broader knowledge of library functions within their functional area and/or have in-depth knowledge in their specialty area. Incumbents must possess a solid foundation in overall library policies, practices and procedures and must be able to use this knowledge in exercising judgment and initiative. Because of their functional expertise, incumbents often are responsible for overseeing daily operations of a library unit, including providing lead work direction to other library and clerical staff, as well as student workers. Additionally, they may assist in supporting the unit’s budgetary and/or other administrative activities.
These qualifications for entry to Position Skill Level III normally would be obtained through the completion of a high school education or equivalent certification plus two to three years of related library and/or clerical experience or an equivalent combination of experience and education.
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Social Sciences Librarian — UCSD, La Jolla, CA


Social Sciences Librarian
Academic Liaison Program

The University of California San Diego Library seeks applications from highly motivated, innovative, collaborative, flexible and service-oriented professionals to join the Library as Librarian for Social Sciences (Assistant, Associate or Full Librarian). This position reports within the Library’s Academic Liaison Program. The University of California San Diego Library is committed to supporting academic excellence and diversity within the faculty, staff, and student body.

Responsibilities of the Position
The Librarian for Social Sciences provides outreach, collection development, instruction, reference, and research advisory services for Psychology, Cognitive Science, Linguistics, and Human Development. The Librarian for Social Sciences works within the Academic Liaison Program to direct and support all subject librarians in facilitating effective communications with their academic communities, learning about and understanding user needs, and providing integrated, customized information services.

• Implement liaison services to and actively engage with faculty and students in Psychology, Cognitive Science, Linguistics, and Human Development.
• Serve as the primary contact for research and educational needs of assigned departments and programs; and develop and promote innovative services and resources to enhance the research, teaching, and learning mission of UC San Diego.
• Develop and maintain subject-related collections in all formats, including film, media, and data to support the teaching, learning, and research needs of students and faculty.
• Collaborate with librarians and staff on collection management related issues including cancellations, consolidations, preservation and conservation of relevant materials.
• Develop creative strategies to learn about and understand information needs of assigned departments and programs, and build partnerships with research and teaching faculty.
• Actively engage in outreach and two-way communications and sustain strong, consistent, and effective communication channels between the Library, the assigned departments, and affiliated programs and research units.
• Communicate effectively with colleagues, students and faculty to integrate information- media- and data literacies within assigned departments and programs.
• Provide general and subject-related instruction in a variety of formats and develop, maintain, and promote subject- specific learning objects for assigned subject areas.
• Provide general reference and research assistance and serve as the primary subject specialist for research assistance in assigned departments and programs.
• Provide other appropriate services and support such as serving as a resource for information on scholarly communication, data management and preservation, copyright, and plagiarism.

Required Qualifications
• Professional degree from a library school, or other advanced degree or equivalent experience in one or more fields related to library science.
• Undergraduate degree in Psychology or Cognitive Science or demonstrated knowledge of these subjects as academic disciplines.
• Strong understanding of the importance of subject liaison services
• Familiarity with electronic and scholarly resources and reference tools for designated subject areas and the social sciences in general.
• Experience working in an academic or research library in one or more of the following areas: subject liaison services, collection development, reference, and/or instruction.
• Excellent interpersonal and communication skills.
• Excellent analytical and organizational skills.
• Ability to plan, document, and complete projects.
• Strong commitment to excellence in service and ability to work both independently and collaboratively with faculty, students, staff and colleagues from diverse backgrounds.
• Strong commitment to diversity, equity and inclusion in higher education.

Desired Qualifications
• Experience in the development and implementation of liaison services.
• Experience in developing working partnerships with academic units on a college or university campus.
• Experience providing advanced research assistance; selecting and managing research-level library collections; and providing curriculum-integrated instruction.

Librarians at UC San Diego are academic appointees and entitled to appropriate professional leave and all other perquisites granted to non-faculty academic personnel. UC San Diego Librarians are expected to participate in library-wide and system-wide planning and governance and to be professionally active. Appreciation of, a sensitivity to, and respect for a rich and diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological and ethnic backgrounds, and those with disabilities.

Salary and level of appointment in the Librarian series commensurate with qualifications and experience and based on the University of California pay scales.

Review of applications begins June 1, 2016.

For full consideration, please submit applications to:

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Reference Librarian- Glenmont Group, San Diego, CA

  • Conducts high-level, customizable research and analysis in legal, business, and other subjects using appropriate print or electronic resources.
  • Responds to questions or research issues accurately, and in a timely and cost-effective manner.
  • Assists with the development of resource training materials.
  • Conducts on-demand training in the use of print or electronic resources.
  • Assists with providing current awareness services.
  • Assists in developing content for the intranet and other knowledge sharing platforms.
  • Serves as subject or research expert in areas to be identified by the Director.
  • Reviews, evaluates and recommends new resources.
  • Maintains awareness of current and emerging technologies relevant to research services and shares knowledge with the team.


  • Master of Library Science from an ALA accredited school or equivalent degree.
  • 3+ years’ experience providing research and reference in a law firm or corporate environment. Law firm experience is strongly preferred.
  • Proficiency with a wide variety of relevant research services.
  • Familiarity with library technologies, including software and products used for communication, research and knowledge sharing.

Job Type: Full-time

Required experience:

  • Law firm preferred: 1 year

Required license or certification:

  • Masters of Library Science

Required education:

  • Master’s

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Digital Humanities Librarian-SDSU

San Diego State University Library & Information Access seeks applications and nominations of dynamic, innovative, and service-oriented candidates for the position of Digital Humanities Librarian.

This is an exciting opportunity for a forward-thinking individual to collaborate with SDSU’s Digital Humanities Initiative to envision and develop digital scholarship services at SDSU. This position will help build on one of SDSU’s Areas of Excellence, “Digital Humanities and Global Diversity,” which generates humanistic critical research with a specific focus on diversity. This position is appointed at the Senior Assistant Librarian or Associate Librarian rank, depending on qualifications.

Primary Duties and Responsibilities

The successful candidate will:

  • Serve as a strategist and resource person for the library on digital scholarship and collaborate with cross-disciplinary faculty in the “Digital Humanities and Global Diversity” Area of Excellence;
  • Plan and implement new services to support digital humanities across the university based on current standards, best practices, and user needs;
  • Provide expert consultation, support, and training on digital scholarship tools and techniques, including but not limited to, digital curation software, text-mining, and data-visualization;
  • Identify and evaluate current and emerging tools that support digital research and teaching;
  • Initiate, build and nurture excellent relationships with a diverse university community to assist researchers in planning effective, innovative, and sustainable digital projects;
  • Work independently and collaboratively with colleagues to identify current and emerging digital scholarship projects and to understand and develop strategies to support student and faculty needs;
  • Take a leadership role in conceptualizing and developing a future digital scholarship lab in the library;
  • Participate in fundraising and grant writing activities to support digital scholarship initiatives;
  • Participate in professional development activities to demonstrate a continuous and meritorious record of scholarly contributions and achievements in the profession;
  • Participate in library and university organizations, committees, task forces, and teams as appropriate;
  • Serve as a subject librarian for a humanities or social sciences discipline;

Other duties as needed.

This is a full-time, twelve-month, tenure track faculty position. Tenure is dependent upon continuing library service effectiveness, professional growth and development, and service to the University and community.

 More Information

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Archivist – BioPhase Solutions, San Diego, CA

BioPhase Solutions specializes in recruiting top talented professionals for San Diego’s Scientific community. We are currently looking for an Archivist to work for a leading San Diego biotechnology company.

The Archivist is expected to have a working knowledge of Good Laboratory Practices (GLP) as well as to ensure compliance to quality standards for documentation, change control, and records management.


  • Responsible for maintaining the document archives. This includes maintaining an index system and placing in the archive all raw data, reports, protocols, and final reports at study completion.
  • Perform general administrative functions, such as making photocopies, filing, scanning, and other related duties as assigned.
  • Responsible for following SOPs, as they pertain to the archival system.
  • Responsible for updating SOPs, as changes are made to the archival system.
  • Responsible for creating and archiving reagent and equipment logbooks.
  • Responsible for following GLP guidelines in the laboratory.
  • Assist with submission of periodic QA inspection reports to Study Director and/or Test Facility Management.


  • 1 year of relevant experience preferred.
  • Completion of some college level courses preferred.
  • 1+ year(s) of records and/or document control experience

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Reference and Research Librarian (Special Counsel) – San Diego or San Francisco, CA — Referral Bonus!

Special Counsel is offering a $500 referral bonus!  If you or someone you know may be interested in this opportunity, please reach out to Katie Cyboron directly (contact information below).

Special Counsel is currently recruiting for a Direct Hire Reference and Research Librarian job in San Diego or San Francisco, CA!  The Reference and Research Librarian will be responsible for supporting the attorneys and staff on the west coast of our global law firm client.

Reference and Research Librarian Responsibilities:

  • Conduct research and analysis in support of various practice areas and business development.
  • Provide ready reference and respond to requests for research and resource guidance.
  • Conduct training on the use of print and electronic materials.
  • Collaborate with team on development of training materials.
  • Remain up to date on current technologies and provide input as needed.


  • Master of Library Science degree from an ALA accredited school
  • At least four years of experience providing research and reference services in a legal or professional services environment.
  • Familiarity with library technologies and research databases such as Lexis Nexis and Bloomberg.
  • Ability to work well independently and as part of a team.
  • Ability to travel within CA occasionally.

Our client is offering a competitive compensation and benefits package and a fantastic working environment.  If you are interested in the Direct Hire Reference and Research Librarian job in San Diego, CA, please contact Katie Cyboron directly at 619-230-7683 or

Telephone: 619.230.7680

Direct: 619.230.7683

Cell: 202.491.8537

225 Broadway, Suite 1150

San Diego, CA 92101


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City of Long Beach – Manager of Automated Services Bureau



The Manager for Automated Services Bureau reports to the Director of Library Services and has an essential role to plan, organize and direct the activities of the Library’s Automated Services Bureau. Supported by a staff of nine, the Manager will oversee all aspects of the Library’s automation systems, network administration, computer software and automation contracts. This position is part of the Library’s senior management team, which leads and advises the department on how to effectively respond to a rapidly evolving technology environment. The ideal candidate will be instrumental in planning for and participating in the development of future growth of library technology.

A Master’s degree in Library Science or Library and Information Science from an accredited college or university, with a minimum of three years progressively responsible supervisory and/or administrative experience in managing automation and technical services is preferred. Potential candidates who have a Bachelor’s degree with major coursework in information systems, computer science, or closely related field, some library experience and five years of increasingly responsible experience related to managing automated systems, application projects and technical staff are strongly encouraged to apply. The salary range is $100,000 to $130,000 annually, DOQ. To apply, submit your cover letter, resume, current salary and contact information including email addresses for five work-related references (email preferred) to Paul Kimura by June 1, 2016. A job announcement is available at


Paul Kimura and/or Cris Piasecki

Avery Associates

3½ N. Santa Cruz Ave., Suite A

Los Gatos, CA 95030



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County Library Director– County Serivces Group, San Diego, CA

The County of San Diego invites résumés from candidates with exemplary qualifications for the position of Director, County Library, in the Community Services Group. 

The County Library is a nationally recognized, award-winning organization that provides services to more than one-million residents over a 4,000 square mile County. The Department employs 273 staff and thousands of volunteers, across 33 branch libraries encompassing nearly 340,000 square feet, has an operating budget of $39.2 million, a circulation of more than 11 million books, two mobile libraries and two Library-to-Go kiosks. Services include providing information in print, non-print and online formats for lifelong learning; promoting reading and literacy skills; instruction and access to the Internet and other online services; offering diverse programs to inform and enlighten customers of all ages; and provide homework resources for students of all ages.

Qualifying candidates will possess a Master’s Degree in Library Science or Library and Information from an accredited college or university AND, five (5) years of management experience that demonstrates the ability to perform the essential functions of the classification. Experience must include one year of supervision.

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Librarian–Institute for Defense Analyses -Center for Communication Research, La Jolla


Overview:This position oversees the development of the unclassified and classified libraries and fosters their mission to support the research interests of the Center for Communications Research at La Jolla (CCR).  Responsibilities include selecting and coordinating the delivery of relevant information services, acquiring and cataloging print and electronic services, and creating and maintaining databases and collaborations locally and within the IDA and nearby academic library communities.

Primary Responsibilities:

1     Library Administration.

  • Ensures that information services and resources facilitate and strengthen research at CCR.
  • Balances work on maintaining and improving library and other document collections with    expanding and refining online access to information resources.
  • Participates in the development and administration of the CCR library budget for books, journals, interlibrary loans, software, electronic subscriptions and videos.
  • Initiates and maintains effective working relationships with the CCR research staff, colleagues in other IDA divisions, nearby academic libraries, and library vendors.  Works to expand CCR library collections and improve access to external library collections.
  • Maintains up-to-date knowledge in the management of information resources.


2.   Library Systems.

  • Maintains the integrated library system including configuration management and customizations of the database.
  • Tracks evolving standards and technologies for providing access to electronic resources within and supplementary to the OPAC.
  • Works with computer systems staff to enhance library web pages and online library collections.
  • Assists computer systems staff with the selection and purchase of compatible hardware, software, and site licenses for library automated systems; trains staff on use of systems; collaborates with the research staff in the design and structure of local databases.

3    Performs other duties as assigned.


Minimum Qualifications/Requirements:

  • U.S. Citizenship is required.
  • BS/BA degree in Library Science, Information Science or related area; or equivalent experience.  MS, MA, MLIS or MLS degree is desirable.
  • Five or more years of relevant work experience, preferably in research or academic library.
  • Demonstrated expertise in library automation.
  • Familiarity with negotiating contracts and licenses for electronic journals and databases with vendors.
  • Ability to communicate effectively with all levels of employees and good interpersonal skills.
  • Ability to obtain and maintain appropriate security clearances.
IDA is an equal opportunity employer committed to providing a working environment that is free from discrimination on the basis of race, color, religion, sex (including pregnancy and gender identity), sexual orientation, national origin, age, disability, status as a protected veteran, marital status, genetic characteristic or any other legally protected condition or characteristic.


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Museum Librarian/Archivist–Barona Band of Mission Indians, Lakeside, CA

eneral Summary: 
Under the supervision of the Museum Director, in cooperation with the Collections Manager, this position is responsible for the organization and preservation of archival and library collections. Assists researchers and is an educator in related outreaches and culture classes. Flexibility in the assistance of any museum program. Work schedule is Tuesdays-Saturdays, some evenings required.

Essential Job Functions:

  • Catalogs archival and library materials; experience required with Past Perfect and Digitization; knowledge of standard preservation policies and procedures
  • Works with Collections Manager to organize museum’s holdings and maintain collections database
  • Is a voting member of the Collections Committee and with the Committee, creates and implements policies and procedures relating to library and archival processes, preservation, organization, and storage.
  • researches library and archival acquisitions pertinent to the mission statement
  • Deals with inquiries as directed by supervisory staff (provides research assistance)
  • Supervises Archive interns and volunteers and manages their work
  • Documents Museum-sponsored events for archival purposes
  • Assist Education Coordinator in outreach programs, language, culture classes related to area.

Relevant Experience Or Requirements:

2 years library, museum or archives experience; knowledge of PastPerfect Software required; digitization required.

Education Level:

MLIS or MA preferred; or Bachelors degree in related field including American Indian Studies, Library Science, History, Museum Studies with Archival & Librarian Training.

Job Type: Full-time

Required experience:

  • 2 Years: 2 years

Required education:

  • Bachelor’s

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